Procedures for those hired as part-time employees
- Part-time workers who are not covered by social insurance or employment insurance (working less than 20 hours a week)
- Part-time workers who are covered by social insurance and employment insurance (working 20 to 30 hours a week)
- Full-time
- Submission of My Number (for all)
Part-time workers who are not covered by social insurance or employment insurance (working less than 20 hours a week)
*Please note that if you do not submit the form within two weeks of your employment date, you may not be paid the allowance that you are entitled to.
| Documents to be submitted | Those who need to submit | Attached documents and notes | Submission period | How to submit | Contact (extension) |
|---|---|---|---|---|---|
| Pledge for compliance with the Foreign Exchange Law | Everyone |
Please submit the original, hand-signed document Electronic submissions are not permitted. The English version is Here |
First day of work | Paper only | Recruitment Section (5509) |
| My Number | Everyone | ?Click here for details | First day of work |
Paper only Electronic media (e-mail attachments, etc.) and intramural mail are not acceptable. Be sure to put it in the "My Number Return Envelope" enclosed in the "My Number Submission Request Form" sent to you in advance, Personnel Administration Office Or submit directly to the respective campus General Affairs Office. |
Recruitment Section (5636) |
| Salary direct deposit application form | Everyone |
[Attached documents] Copy of the front page of your bankbook (If you do not have a bankbook, please submit a copy of your cash card, etc.) *For details on Japan Post Bank transfer accounts, please see here. |
Until employment date | Paper or electronic | Payroll Mutual Aid (5524) |
| Transfer request form | Everyone |
[Attached documents] Copy of the front page of your bankbook (If you do not have a bankbook, please submit a copy of your cash card, etc.) *For details on Japan Post Bank transfer accounts, please see here. |
Until employment date | Paper or electronic | Payroll Section (5524) |
| Employee Dependent Deductions Declaration Form (R7) PDF Excel | Everyone (Excluding those whose main salary payer this year is not the University) |
None | Until employment date | Paper or electronic | Payroll Section (5524) |
| Salary income withholding slip | Those who have changed their place of employment this year | None | Promptly | Paper or electronic | Payroll Section (5524) |
| Commuting Notification | Everyone |
[Documents to be attached] If you use public transport, a copy of your commuter pass or IC card usage history (for about 3 days) |
Until employment date [Attached documents] should be submitted promptly after employment. |
Paper or electronic | Personnel Expense Management Section (5832, 5510) |
| Resident card |
Those who have not submitted the form before being hired or Those who have moved from the address on their residence card submitted before being hired |
No personal number, if there are dependents, all members of the household (stating their relationship) | Until employment date | Paper only ※Photocopying is not permitted. |
Personnel Expense Management Section (5832, 5510) |
Part-time workers who are covered by social insurance and employment insurance (working 20 to 30 hours a week)
*Please note that if you do not submit the form within two weeks of your employment date, you may not be paid the allowance that you are entitled to.
| Documents to be submitted | Those who need to submit | Attached documents and notes | Submission period | How to submit | Contact (extension) |
|---|---|---|---|---|---|
| Pledge for compliance with the Foreign Exchange Law | Everyone |
Please submit the original, hand-signed document Electronic submissions are not permitted. The English version is Here |
First day of work | Paper only | Recruitment Section (5509) |
| Copy of employment insurance certificate | Those who are employment insurance subscribers and have experience of enrolling in employment insurance |
[Membership requirements] Expected to work 20 hours or more per week and be employed for 31 days or more If you meet the above requirements but have never joined before, please let us know. |
Until employment date | Paper or electronic | Recruitment Section (5636) |
| Notification of short-term membership qualification | Everyone |
[Membership requirements] The employee is expected to work 20 hours or more per week for more than two months. |
As soon as you receive the "My Number submission request document" |
Paper only Applications cannot be sent via electronic media (email attachments, etc.) or via campus mail. Please be sure to put it in the My Number return envelope enclosed with the "My Number submission request document" sent to you in advance. Please mail or submit in person to Personnel Administration Office. |
Recruitment Section (5636) |
| A copy of the document showing your basic pension number | Everyone | Pension book, basic pension number notice, etc. | Until employment date | Paper or electronic | Recruitment Section (5636) |
| Residence registration notice | Those whose address on their residence card is different from their current address | ※ Sample | Until employment date | Paper or electronic | Recruitment Section (5636) |
| Roman alphabet name notification | Foreign nationals | None | Until employment date | Paper or electronic | Recruitment Section (5636) |
| Dependents declaration form | Those with dependents | Please check "Documents required for dependent certification" for the required documents and submit all applicable documents. | As soon as you receive the "My Number submission request document" |
Paper only Applications cannot be sent via electronic media (email attachments, etc.) or via campus mail. Please be sure to put it in the My Number return envelope enclosed with the "My Number submission request document" sent to you in advance. Please mail or submit in person to Personnel Administration Office. |
Recruitment Section (5636) |
| Petition for support | Those with dependents | One per dependent If your spouse is a dependent, you do not need to provide any benefits for children under 18 years of age. |
As soon as you receive the "My Number submission request document" | Paper or electronic | Recruitment Section (5636) |
| National Pension No. 3 Insured Person Notification | Those whose spouse is a dependent |
[Attached documents] Copy of document verifying spouse's basic pension number |
Until employment date | Paper or electronic | Recruitment Section (5636) |
| Notification of change of address for National Pension No. 3 insured person | Your spouse is a dependent, Those whose spouse's address has changed when they take up their post at the university |
※ Sample | Until employment date | Paper or electronic | Recruitment Section (5636) |
| National Pension No. 3 Insured Person Romanization Name Notification | Those whose spouse is a dependent and who is a foreign national | None | Until employment date | Paper or electronic | Recruitment Section (5636) |
| My Number | Everyone | ?Click here for details | As soon as you receive the "My Number submission request document" |
Paper only Applications cannot be sent via electronic media (email attachments, etc.) or via campus mail. Please be sure to put it in the My Number return envelope enclosed with the "My Number submission request document" sent to you in advance. Please mail or submit in person to Personnel Administration Office. |
Recruitment Section (5636) |
| Salary direct deposit application form | Everyone |
[Attached documents] Copy of the front page of your bankbook (If you do not have a bankbook, please submit a copy of your cash card, etc.) *For details on Japan Post Bank transfer accounts, please see here. |
Until employment date | Paper or electronic | Payroll Section (5524) |
| Transfer request form | Everyone |
[Attached documents] Copy of the front page of your bankbook (If you do not have a bankbook, please submit a copy of your cash card, etc.) *For details on Japan Post Bank transfer accounts, please see here. |
Until employment date | Paper or electronic | Payroll Section (5524) |
| Employee Dependent Deductions Declaration Form (R7) PDF Excel | Everyone (Excluding those whose main salary payer this year is not the University) |
None | Until employment date | Paper or electronic | Payroll Section (5524) |
| Salary income withholding slip | Those who have changed their place of employment this year | None | Promptly | Paper or electronic | Payroll Section (5524) |
| Commuting Notification | Everyone |
[Documents to be attached] If you use public transport, a copy of your commuter pass or IC card usage history (for about 3 days) |
Until employment date [Attached documents] should be submitted promptly after employment. |
Paper or electronic | Personnel Expense Management Section (5832, 5510) |
| Resident card |
Those who have not submitted the form before being hired or Those who have moved from the address on their residence card submitted before being hired |
No personal number, if there are dependents, all members of the household (stating their relationship) | Until employment date | Paper only ※Photocopying is not permitted. |
Personnel Expense Management Section (5832, 5510) |
Full-time
*Please note that if you do not submit the form within two weeks of your employment date, you may not be paid the allowance that you are entitled to.
| Documents to be submitted | Those who need to submit | Attached documents and notes | Submission period | How to submit | Contact (extension) |
|---|---|---|---|---|---|
| Pledge for compliance with the Foreign Exchange Law | Everyone |
Please submit the original, hand-signed document Electronic submissions are not permitted. The English version is Here |
First day of work | Paper only | Recruitment Section (5509) |
| Copy of employment insurance certificate | Those who are employment insurance subscribers and have experience of enrolling in employment insurance |
[Membership requirements] Expected to work 20 hours or more per week and be employed for 31 days or more If you meet the above requirements but have never joined before, please let us know. |
Until employment date | Paper or electronic | Recruitment Section (5636) |
| Notification of short-term membership qualification | Everyone |
[Membership requirements] The employee is expected to work 20 hours or more per week for more than two months. |
As soon as you receive the "My Number submission request document" |
Paper only Applications cannot be sent via electronic media (email attachments, etc.) or via campus mail. Please be sure to put it in the My Number return envelope enclosed with the "My Number submission request document" sent to you in advance. Please mail or submit in person to Personnel Administration Office. |
Recruitment Section (5636) |
| A copy of the document showing your basic pension number | Everyone | Pension book, basic pension number notice, etc. | Until employment date | Paper or electronic | Recruitment Section (5636) |
| Residence registration notice | Those whose address on their residence card is different from their current address | ※ Sample | Until employment date | Paper or electronic | Recruitment Section (5636) |
| Roman alphabet name notification | Foreign nationals | None | Until employment date | Paper or electronic | Recruitment Section (5636) |
| Dependents declaration form | Those with dependents | Please check "Documents required for dependent certification" for the required documents and submit all applicable documents. | As soon as you receive the "My Number submission request document" |
Paper only Applications cannot be sent via electronic media (email attachments, etc.) or via campus mail. Please be sure to put it in the My Number return envelope enclosed with the "My Number submission request document" sent to you in advance. Please mail or submit in person to Personnel Administration Office. |
Recruitment Section (5636) |
| Petition for support | Those with dependents |
One per dependent If your spouse is a dependent, you do not need to provide any benefits for children under 18 years of age. |
As soon as you receive the "My Number submission request document" | Paper or electronic | Recruitment Section (5636) |
| National Pension No. 3 Insured Person Notification | Those whose spouse is a dependent |
[Attached documents] Copy of document verifying spouse's basic pension number |
Until employment date | Paper or electronic | Recruitment Section (5636) |
| Notification of change of address for National Pension No. 3 insured person | Those whose spouse is a dependent and whose spouse's address has changed when they take up their post at the university | ※ Sample | Until employment date | Paper or electronic | Recruitment Section (5636) |
| National Pension No. 3 Insured Person Romanization Name Notification | Those whose spouse is a dependent and who is a foreign national | None | Until employment date | Paper or electronic | Recruitment Section (5636) |
| My Number | Everyone | ?Click here for details | As soon as you receive the "My Number submission request document" |
Paper only Applications cannot be sent via electronic media (email attachments, etc.) or via campus mail. Please be sure to put it in the My Number return envelope enclosed with the "My Number submission request document" sent to you in advance. Please mail or submit in person to Personnel Administration Office. |
Recruitment Section (5636) |
| Salary direct deposit application form | Everyone |
[Attached documents] Copy of the front page of your bankbook (If you do not have a bankbook, please submit a copy of your cash card, etc.) *For details on Japan Post Bank transfer accounts, please see here. |
Until employment date | Paper or electronic | Payroll Section (5524) |
| Transfer request form | Everyone | [Attached documents] Copy of the front page of your bankbook (If you do not have a bankbook, please submit a copy of your cash card, etc.) *For details on Japan Post Bank transfer accounts, please see here.? |
Until employment date | Paper or electronic | Payroll Section (5524) |
| Employee Dependent Deductions Declaration Form (R7) PDF Excel | Everyone (Excluding those whose main salary payer this year is not the University) |
None | Until employment date | Paper or electronic | Payroll Section (5524) |
| Salary income withholding slip | Those who have changed their place of employment this year | None | Promptly | Paper or electronic | Payroll Section (5524) |
| Commuting Notification | Everyone |
[Documents to be attached] If you use public transport, a copy of your commuter pass or IC card usage history (for about 3 days) |
Until employment date [Attached documents] should be submitted promptly after employment. |
Paper or electronic | Personnel Expense Management Section (5832, 5510) |
| Address notification | Full-time employees who live in their own rented accommodation and pay rent *Please check with the administrative staff in advance to see if you are eligible for the payment. |
[Attached documents] Copy of rental agreement Proof of rent payment |
Until employment date | Paper or Electronic Media |
Personnel Expense Management Section (5832, 5510) |
| Resident card |
Those who have not submitted the form before being hired or Those who have moved from the address on their residence card submitted before being hired |
No personal number, if there are dependents, all members of the household (stating their relationship) | Until employment date | Paper only ※Photocopying is not permitted. |
Personnel Expense Management Section (5832, 5510) |
Submission of My Number (for all)
We ask that those who are employed by our university for the first time submit their My Number.
Additionally, for tax or health insurance purposes, we ask that those with dependents submit their My Number information.
The "My Number submission request document" will be sent to the address listed on your resume.
Please fill out the "Consent Form Regarding My Number" and return it to us along with one of the documents listed below so that it arrives by your start date.
- A copy of your My Number card (the side showing your 12-digit personal number)
- Copy of notification card
- Resident registration card with individual number (for the person only. If you have dependents, one resident registration card with individual numbers showing both the person and dependents is sufficient.)
*1 If you are unable to prepare the documents in time, please bring them to the General Affairs Office or Personnel Administration Office on your first day at work. Since the My Number document contains important personal information, it cannot be submitted as an email attachment or via campus mail .
*2…If you have worked at our university, you do not need to submit this form again since you have already submitted it before. However, if you have dependents who were not supported during your previous employment, please note that we will request them to submit their forms.